Instructions for oral presentations (on-site & online)
The schedule of DAGA conference is divided into time slots of 20 minutes:
- 15 min presentation
- 3 min discussion
- 2 min break (time for changing to another session)
This firm schedule will be strictly enforced by automatic alarm clocks. The chair of a session will abort presentations that run out of time.
Language of the presentation
The official language of the conference is German. Yet, contributions in English are welcome and will also be accepted.
Please use the same language for your lecture presentation as in your abstract and your final paper. The language in your slide show can be English even for German lectures.
Technical equipment and presentation mode
ON-SITE ORAL PRESENTATIONS
A laptop computer, a video projector (16:9 or 4:3 display ratio), a laser pointer, and audio equipment for the playback of audio files are available in every lecture room. Own laptops cannot be used. It is possible to play back audio recordings from the laptop in good mono quality. The lecture will be broadcast live via web conference for online participants.
ONLINE ORAL PRESENTATIONS
Web conferences via the Zoom program are used for the sessions (here is an introduction to the tool). Online speakers need a PC or laptop, a stable internet connection, microphone and camera. The lecture shall be prepared as video from the slides incl. sound and spoken comments (detailed instructions can be found below) and shall be uploaded until 11 August, at the latest. This video will be presented both online and on-site, launched by the hall staff.
The following 3-minute live discussion time after the presentation will be guided by the session chair in both cases. Questions will be included first from the on-site audience and then from the written online Q&A, to which the presenter will respond live.
Media Check-In
ON-SITE ORAL PRESENTATIONS
Due to hygienic requirements and longer waiting times, we especially recommend uploading your presentation in advance this year to avoid time bottlenecks and technical problems:
The deadline was 11.08.2021, 23:59.
Please name your presentation file after your reference number before uploading, e.g. "629.pptx".
Alternatively, please bring your presentation on USB flash drive to the conference and make sure to transfer it to the laptops at the onsite media check-in well before the start of the session. Technical staff is ready to assist. At the on-site media check-in, the presentations can be checked in advance for correct display and compatibility with the installed PDF / PowerPoint version. It is essential to ensure that the storage media used are virus-free.
ONLINE ORAL PRESENTATIONS
Please submit your presentation as a video. To do this, record your presentation with audio commentary as an MP4 or WMV file.
The deadline was 11.08.2021, 23:59.
Please name your presentation file after your reference number before uploading, e.g. "629.mp4".
Guide for recording your presentation as video file
The video will always be started by the room staff.
Regarding the subsequent discussion: If you are registered as an online participant, you will receive an invitation link no later than 13 Aug 21, which you can use to dial in directly to your presentation session as a speaker. Please note that you will only be transmitted with microfontone and camera image if you use this link. If you have not received a link, please contact tagungen(at)dega-akustik.de. Please make sure that the correct participation mode (online / on-site) is saved in your registration account by 06 Aug 21 at the latest. We cannot guarantee a smooth process if the participation mode is changed later.
For sessions that start in the morning or right after lunch, please dial in 30 min before the session starts to do a sound and technical check with the room staff. If you are presenting in a session that begins in the middle of the day without a prior extended break, please use our virtual sound check-in, which will also be sent to you by link no later than 13 Aug. 21. Our support staff at the soundcheck meeting can provide valuable guidance if problems arise.